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Central
Virginia Volleyball Officials Association
General Association Rules
and Policies – 2009-10
Updated: 11/24/09
Meetings and Clinics – As a member of CVVOA, you
are expected to attend, and participate in, all meetings and clinics. All Full (Active) members are allowed to miss
two (2) meetings without being fined. All Provisional and Transfer members are
allowed to miss one (1) meeting without being fined. All Trainee members must attend all meetings
and clinics and are not allowed even one absence. An official will be fined $25.00 for each missed meeting in
excess of the limits just stated.
Excuses will not be accepted because there is no distinction between
excused and unexcused absences. Members
missing four (4) meetings in one season will be automatically suspended and any
remaining matches on his/her schedule will be rescinded.
Member
Requirements - A member may not work any games assigned by CVVOA (excluding scrimmages) prior to submitting
the proper registration forms, paying any required fees, and passing the most
current NHSF (VHSL) required pre-season volleyball rules and mechanics test.
Penalty: Forfeiture
of all game and travel fees applied to the above mentioned games.
* A member
may request an exemption from this requirement by submitting a written
request to the CVVOA Executive committee. Such written request must be approved
before the commissioner/assignor may assign any games to the member making the
request.
Calling Your Partner – All matches must be worked
as assigned by the Commissioner. The Referee
listed on the schedule will work ‘up’ in the Varsity match, or ‘up’ in the
Boys’ match in a Double Varsity situation.
The assigned Referee is REQUIRED
to make contact with the Umpire at least one (1) day before the match. The Board of Directors strongly recommends
two (2) days prior to the match, just in case the partner has been changed. If you use email to contact
your partner, the first attempt should be made at least three (3) days
(recommend four days) prior to the day of the match. If you receive an assignment from the
Commissioner, or his/her designee, as a ‘replacement’ official, you must call
your new partner immediately if the match is today or tomorrow. For advanced dates, call your new partner
within 24 hours and inform him/her that you are now in the match. If you turn in an assignment or are moved to
a different match, immediately call your original partner and let them
know you are no longer assigned to that match if it is scheduled for today or
tomorrow. (Please see Phone Call Policy
on next page).
Turnbacks –
Should it be necessary to turn back in an assignment after you have accepted
it, you must inform the Commissioner immediately. If it is less than four (4) days from the
match, you must make personal telephone contact. Leaving a voicemail message is not
sufficient. If it is four (4) or more
days from the match, you can email the Commissioner and state the reason for
your cancellation. If you do not receive
a confirmation email within 24 hours, you must make personal telephone contact
as stated above and make a note in your records. Turning back any assignment once it has been
accepted will carry a fine as stated in the fine structure on the next
page.
Arbiter – All assignments will be made using the online Arbiter
system.
All CVVOA members are required to possess a unique email address and
check it regularly for assignments and pertinent association information. In addition, all officials are expected to
maintain an up-to-date closeout calendar on The Arbiter and any assignment not accepted (when their calendar indicates an
open date) will carry an automatic $5.00 per date fine.
Travel to Matches
– For matches at schools where a travel fee is paid, the Referee has the
first option to drive, as a crew, to the match site. Only the Referee can ‘give up’ the option to
drive, allowing the Umpire to drive the crew instead. When it is not convenient for the partners to
meet and drive together, then the travel fee will be split between the two
officials. Split travel will be paid,
with half going to each official, unless the Commissioner is notified within 48
hours of the match that the fee should be paid to only one individual. For documentation purposes, The Arbiter Game
Reports should be submitted by all Referees to indicate who drove to each
match.
Scrimmages
– If assigned, all Trainee Members
must participate in at least two pre-season scrimmages, all Provisional and
Transfer Members must participate in at least one pre-season scrimmage and all
other Members must participate as required by the Commissioner or his/her
designee. Failure to fulfill this requirement may affect the Member’s
regular season and playoff assignments.
Scrimmages will be worked without pay, except for applicable
travel. Working as a Rater or
Rater-Trainee fulfills the scrimmage requirement. Failure to attend an assigned scrimmage will
result in a fine equal to the corresponding match fee. Scrimmages should
be worked in full uniform.
Official Uniform
– To be worn when officiating duties are performed at the match site (including
scrimmages):
·
Solid
White Polo-Style Shirt with ‘Official’ on right sleeve and V.H.S.L. patch sewn on the left pocket
·
Solid
Black Dress Slacks with or without belt loops (Slacks with belt loops require a
Solid Black Belt with unadorned Silver or Gold buckle)
·
Solid
Black Socks & Officials Shoes
·
Solid White Sweater with “Certified
Volleyball Official” on the left chest. (optional)
·
Black
Official CVVOA Association Jacket (optional) – No substitutes
·
Solid
White T-Shirt under the Uniform Shirt (optional)
You are not permitted to officiate non-CVVOA assignments in your
CVVOA uniform shirt (i.e., white shirt w/ VHSL Patch), unless working as an
Associate Member of another High School Association. Penalty: $25.00 fine (1st
offense), $25.00 fine + Probation (2nd offense), $25.00 fine +
Suspension (3rd offense). In addition, wearing non-CVVOA apparel at a CVVOA assignment results
in the same fine and penalty.
Ejections and Incidents
– The report form, available on the CVVOA website, should be filled out by the
Referee immediately after any match in which a player, coach, or team assistant
is ejected from a match. A form should
also be completed after any match where an unusual incident, such as a fight in
the stands, occurs. A copy of this
report should be filed in your personal records for later reference. The Commissioner MUST be notified of
all ejections within two (2) hours after the match.
Injuries or Accidents – The report form, available
on the CVVOA website, should be filled out by the Referee immediately after any
match in which a player, coach, or team assistant is injured during the course
of a match and is unable to continue his/her duties for that match. A copy of this report should be filed in your
personal records for later reference in case you are named in a lawsuit. You are also required to fax, mail, or email
a copy of this report to the CVVOA Secretary.
Phone Call Policy
·
The Referee must call the Umpire at least 24 hours (recommend
48 hours) prior to the match to confirm date, time, and location of the match,
and where to meet at the school/gym. If
email is your preferred method of communication, then the first email must be
sent at least 3 days (recommend 4 days) prior to the match.
·
If any official leaves a voice/email
message, then the other official will IMMEDIATELY return the call/email once
he/she gets the message, even if that official is no longer assigned to the
match.
·
If you as the Umpire have not heard
from your partner at the 24-hour mark, then the Umpire must call the
Referee (emails not permitted at this late date).
·
If you are taken out of a match or
turn one in, call or email your original partner immediately and let him/her
know that you are no longer assigned to the match.
·
If you are given a ‘fill-in’ match
that was not on your original schedule, the Commissioner will give you your
partner’s name. Call your partner immediately
to inform him/her that you are in the match.
·
If you call your partner and find out
that person is no longer in the match, allow your 'new' partner time to call
you. If you have not heard from him/her
within 24 hours of the match, then call the Commissioner the night before
the match to find out who your new partner is.
·
If there is no communication between
the two officials, and/or the Commissioner, and a match assignment is missed,
the pay for both officials will be affected for not following this policy.
·
Any Member who fails to appear for an assigned and accepted match
will be fined the amount of the match fee.
If an official works a match alone (and the other official is fined
for failure to fulfill that assignment), he/she shall receive one and one-half
(1-1/2) times the assigned match fee. If
an official fails to communicate with his/her partner at least 24 hours prior
to the match and that partner misses the assignment, the working official shall
be fined one-half (1/2) of the match fee(s) and shall not be entitled to
the bonus pay.
If the Commissioner gets a call the night before (and
within 24 hours of) the match from an official who cannot get in touch with
his/her partner, then only one official (the one that didn’t make the required
call) will be fined.
NOTE: If YOU make the required call(s) as defined
above, you will never be fined for this requirement.
Offences susceptible to
fines Fine
1. Declining a Match when
there is no conflict indicated on your calendar $5.00
per date
2. Turning in an accepted
Assignment two or more days before the match ** $5.00
3. Referee failing to call
his/her partner at least the day before a match $10.00
4. Missed Meeting(s) in
excess of limits defined for your status $25.00
per meeting
5. Late to a Match or
Scrimmage Assignment (arrive after start of 12-minute warm-up) $25.00
6. Failure to Work
Assigned Position in a match (Referee/Umpire) $25.00
7. Not Wearing Clean &
Proper Uniform $25.00
8. Turning in an accepted
Assignment the day before a match ** $25.00
9. Failure of Referee to
Call Commissioner within 2 hours after match w/ an ejection $25.00
10. Failure to
attend VHSL clinic $50.00
11. Failure to Communicate with your Partner
and he/she misses the Assignment ½
Match Fee + No Bonus Pay
12. Turning in an accepted Assignment the day
of a match ** Match
Fee(s)
13. No-Show to a Match or Scrimmage
Assignment Match
Fee(s)
** - Unless
an unforeseen circumstance occurs (illness or death in family, job commitment,
etc.).
NOTE: Any offense listed above may be reported by any
member of CVVOA, or reported to the Commissioner or a Board Member by a Coach
or Athletic Director. All fines are
subject to verification and may be appealed to the Judicial Committee. All appeals must be made in writing and
received within 30 days of notification of the offense.
All appeals must be sent to:
804-321-8575 (
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