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Central Virginia Volleyball Officials Association

General Association Rules and Policies – 2007

Updated: 7/29/2008

 

Meetings and Clinics – As a member of CVVOA, you are expected to attend, and participate in, all meetings and clinics.  All Full (Active) members are allowed to miss two (2) meetings without being fined.   All Provisional and Transfer members are allowed to miss one (1) meeting without being fined.  All Trainee members must attend all meetings and clinics and are not allowed even one absence.  An official will be fined $25.00 for each missed meeting in excess of the limits just stated.  Excuses will not be accepted because there is no distinction between excused and unexcused absences.  Members missing four (4) meetings in one season will be automatically suspended and any remaining matches on his/her schedule will be rescinded.

 

 

 

Calling Your Partner – All matches must be worked as assigned by the Commissioner.  The Referee listed on the schedule will work ‘up’ in the Varsity match, or ‘up’ in the Boys’ match in a Double Varsity situation.  The assigned Referee is REQUIRED to make contact with the Umpire at least one (1) day before the match.  The Board of Directors strongly recommends two (2) days prior to the match, just in case the partner has been changed.  If you use email to contact your partner, the first attempt should be made at least three (3) days (recommend four days) prior to the day of the match.  If you receive an assignment from the Commissioner, or his/her designee, as a ‘replacement’ official, you must call your new partner immediately if the match is today or tomorrow.  For advanced dates, call your new partner within 24 hours and inform him/her that you are now in the match.  If you turn in an assignment or are moved to a different match, immediately call your original partner and let them know you are no longer assigned to that match if it is scheduled for today or tomorrow.  (Please see Phone Call Policy on next page). 

 

 

Turnbacks – Should it be necessary to turn back in an assignment after you have accepted it, you must inform the Commissioner immediately.  If it is less than four (4) days from the match, you must make personal telephone contact.  Leaving a voicemail message is not sufficient.  If it is four (4) or more days from the match, you can email the Commissioner and state the reason for your cancellation.  If you do not receive a confirmation email within 24 hours, you must make personal telephone contact as stated above and make a note in your records.  Turning back any assignment once it has been accepted will carry a fine as stated in the fine structure on the next page. 

 

 

Arbiter – All assignments will be made using the online Arbiter system.  All CVVOA members are required to possess a unique email address and check it regularly for assignments and pertinent association information.  In addition, all officials are expected to maintain an up-to-date closeout calendar on The Arbiter and any assignment not accepted (when their calendar indicates an open date) will carry an automatic $1.00 per date fine.

 

 

Travel to Matches – For matches at schools where a travel fee is paid, the Referee has the first option to drive, as a crew, to the match site.  Only the Referee can ‘give up’ the option to drive, allowing the Umpire to drive the crew instead.  When it is not convenient for the partners to meet and drive together, then the travel fee will be split between the two officials.  Split travel will be paid, with half going to each official, unless the Commissioner is notified within 48 hours of the match that the fee should be paid to only one individual.  For documentation purposes, The Arbiter Game Reports should be submitted by all Referees to indicate who drove to each match. 

 

 

Scrimmages – If assigned, all Trainee Members must participate in at least two pre-season scrimmages, all Provisional and Transfer Members must participate in at least one pre-season scrimmage and all other Members must participate as required by the Commissioner or his/her designee. Failure to fulfill this requirement may affect the Member’s regular season and playoff assignments.  Scrimmages will be worked without pay, except for applicable travel.  Working as a Rater or Rater-Trainee fulfills the scrimmage requirement.  Failure to attend an assigned scrimmage will result in a fine equal to the corresponding match fee. Scrimmages should be worked in full uniform.

 

 

Official Uniform – To be worn when officiating duties are performed at the match site (including scrimmages):

·         Solid White Polo-Style Shirt with ‘Official’ on right sleeve and V.H.S.L.  patch sewn on the left pocket

·         Solid Black Dress Slacks with or without belt loops (Slacks with belt loops require a Solid Black Belt with unadorned Silver or Gold buckle)

·         Solid Black Socks & Officials Shoes

·         Solid White Sweater with “Certified Volleyball Official” on the left chest.  (optional)

·         Black Official CVVOA Association Jacket (optional) – No substitutes

·         Solid White T-Shirt under the Uniform Shirt (optional)

You are not permitted to officiate non-CVVOA assignments in your CVVOA uniform shirt (i.e., white shirt w/ VHSL Patch), unless working as an Associate Member of another High School Association.  Penalty: $25.00 fine (1st offense), $25.00 fine + Probation (2nd offense), $25.00 fine + Suspension (3rd offense).  In addition, wearing non-CVVOA apparel at a CVVOA assignment results in the same fine and penalty.

 

 

Ejections and Incidents – The report form, available on the CVVOA website, should be filled out by the Referee immediately after any match in which a player, coach, or team assistant is ejected from a match.  A form should also be completed after any match where an unusual incident, such as a fight in the stands, occurs.  A copy of this report should be filed in your personal records for later reference.  The Commissioner MUST be notified of all ejections within two (2) hours after the match.

 

 

Injuries or Accidents – The report form, available on the CVVOA website, should be filled out by the Referee immediately after any match in which a player, coach, or team assistant is injured during the course of a match and is unable to continue his/her duties for that match.  A copy of this report should be filed in your personal records for later reference in case you are named in a lawsuit.  You are also required to fax, mail, or email a copy of this report to the CVVOA Secretary.

 

 

Phone Call Policy

·         The Referee must call the Umpire at least 24 hours (recommend 48 hours) prior to the match to confirm date, time, and location of the match, and where to meet at the school/gym.  If email is your preferred method of communication, then the first email must be sent at least 3 days (recommend 4 days) prior to the match.

·         If any official leaves a voice/email message, then the other official will IMMEDIATELY return the call/email once he/she gets the message, even if that official is no longer assigned to the match.

·         If you as the Umpire have not heard from your partner at the 24-hour mark, then the Umpire must call the Referee (emails not permitted at this late date).

·         If you are taken out of a match or turn one in, call or email your original partner immediately and let him/her know that you are no longer assigned to the match. 

·         If you are given a ‘fill-in’ match that was not on your original schedule, the Commissioner will give you your partner’s name.  Call your partner immediately to inform him/her that you are in the match.

·         If you call your partner and find out that person is no longer in the match, allow your 'new' partner time to call you.  If you have not heard from him/her within 24 hours of the match, then call the Commissioner the night before the match to find out who your new partner is.

·         If there is no communication between the two officials, and/or the Commissioner, and a match assignment is missed, the pay for both officials will be affected for not following this policy. 

·         Any Member who fails to appear for an assigned and accepted match will be fined the amount of the match fee.  If an official works a match alone (and the other official is fined for failure to fulfill that assignment), he/she shall receive one and one-half (1-1/2) times the assigned match fee.  If an official fails to communicate with his/her partner at least 24 hours prior to the match and that partner misses the assignment, the working official shall not be entitled to the bonus pay.

 

If the Commissioner gets a call the night before (and within 24 hours of) the match from an official who cannot get in touch with his/her partner, then only one official (the one that didn’t make the required call) will be fined. 

NOTE: If YOU make the required call(s) as defined above, you will never be fined for this requirement.

 

 

Offences susceptible to fines                                                                                                                    Fine

1.       Declining a Match when there is no conflict indicated on your calendar                                        $5.00 per date

2.       Turning in an accepted Assignment two or more days before the match **                                   $5.00

3.       Referee failing to call his/her partner at least the day before a match                                            $10.00

4.       Missed Meeting(s) in excess of limits defined for your status                                                          $25.00 per meeting

5.       Late to a Match or Scrimmage Assignment (arrive after start time)                                               $25.00

6.       Failure to Work Assigned Position in a match (Referee/Umpire)                                                   $25.00

7.       Not Wearing Clean & Proper Uniform                                                                                                  $25.00

8.       Turning in an accepted Assignment the day before a match **                                                        $25.00

9.       Failure of Referee to Call Commissioner within 2 hours after match w/ an ejection                   $25.00

10.   Failure to attend VHSL clinic                                                                                                                  $50.00  

11.    Failure to Communicate with your Partner and he/she misses the Assignment                          ½ Match Fee + No Bonus Pay

12.    Turning in an accepted Assignment the day of a match **                                                                Match Fee(s)

13.    No-Show to a Match or Scrimmage Assignment                                                                                 Match Fee(s)

** - Unless an unforeseen circumstance occurs (illness or death in family, job commitment, etc.). 

 

NOTE: Any offense listed above may be reported by any member of CVVOA, or reported to the Commissioner or a Board Member by a Coach or Athletic Director.  All fines are subject to verification and may be appealed to the Judicial Committee.  All appeals must be made in writing and received within 30 days of notification of the offense. 

 

All appeals must be sent to:

 

Doug James, 3600 Moss Side Ave., Richmond VA 23222
804-321-8575  (Home) 804-274-2133  (Work) 804-920-4759  (Cellular)

jamesdw@comcast.net

 

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